Scientific Symposium Call for Abstracts

Welcome

The Scientific Symposium Committee welcomes the submission of abstracts for the ICOMOS 20th General Assembly and Scientific Symposium (ICOMOS GA2020) to be held at the International Convention Centre, Sydney, Australia from 5 – 9 October 2020. The Scientific Symposium offers a major research, information sharing, training and capacity-building opportunity for delegates, who will be able to present and attend papers, seminars, workshops, site visits and other sessions.

In order to provide opportunities for as many participants as possible, a submission portal has been developed to ensure that a wide range of individuals can have the opportunity to present and participate in the Scientific Symposium; and that the program can be finalised well in advance of the GA2020 so as to respect the time required to make prior travel arrangements.

Key Dates

2 October 2019 Abstract online submission site opens 
13 January 2020 Deadline to submit an abstract to system
29 April 2020 Authors notified of abstract submission outcome
31 July 2020 Author registration deadline*

Presenters and session organisers MUST register for the GA2020 by the above date to confirm attendance. Presenters/session organisers who have not registered by this date will have their abstracts removed from the Scientific Symposium Program.

Abstract Guidelines

  1. Participants are welcome to submit abstracts in English or French. Spanish abstracts accompanied by English or French translation will be accepted. Information in French here.
  2. Participants may only submit one individual paper abstract and/or one individual poster abstract.
  3. Participants are welcome to submit more than one co-authored paper and/or poster abstracts, and session proposals.
  4. The GA2020 Scientific Committee Co-chairs reserve the right to reclassify submitted abstracts into the most appropriate Theme.
  5. Abstracts must be submitted via the online abstract submission site.
  6. Abstracts will be reviewed as submitted by the abstract deadline of 13 January 2020.

Presenter Agreement

All presenters agree to the following conditions when submitting an abstract:

  1. Agree that if the abstract is accepted, ICOMOS has permission to publish the abstract in printed and/or electronic formats.
  2. Intend to register for and attend the GA2020 Scientific Symposium and pay the appropriate registration fee by 31 July 2020.

Failure to register by 31 July 2020 will result in the following:

  • The proposal being withdrawn from the GA2020 Scientific Symposium.
  • The submitter will not be allowed to present their abstract at the meeting.
  • The abstract will not be citable as being part of the ICOMOS GA2020 Scientific Symposium Proceedings.

Presenter Changes

If you are unable to attend the meeting and wish to name a substitute presenter, please use the following guidelines:

  • The Presenting Author is the only author that may request a substitute presenter.
  • Substitute presenter must be a co-author.
  • Substitute presenter must NOT be presenting another abstract at the meeting.
  • After the abstract submission deadline of 13 January 2020, all requests for presenter changes MUST be made using the ‘Contact Meeting Manager’ function via the abstract submission portal.
  • Substitution requests must be made PRIOR to 31 July 2020.
  • All Presenter Changes must be communicated to and approved by the ICOMOS GA2020 Scientific Symposium co-chairs prior to 31 July 2020.

Withdrawal of Abstracts

The following are the guidelines for withdrawing abstracts:

  • You may withdraw your abstract at any time until 13 January 2020, without notifying the ICOMOS GA2020 Scientific Symposium co-chairs, through the abstract submission.
  • Abstracts withdrawn after 13 January 2020, must be withdrawn using the ‘Contact Meeting Manager’ function via the abstract submission portal. Requests not submitted via the portal will not be considered.
  • Withdrawal requests must be received PRIOR to 31 July 2020.

Notification of acceptance/non-acceptance

The official notifications will be emailed on or about 29 April 2020 to all accepted presenters and session coordinators.
A further notification will be sent with your presentation date, session time and presentation guidelines.
More information on the notification dates will be available soon.

Submit your abstract